Administrative Procedures

100 General Administration

AP 100 - Planning and Reporting Cycle for Continuous Improvement

AP 100 Appendix A - School System Evaluation

AP 102 - School Annual Education Plans and Results Reports

AP 103 - School Reviews

AP 105 - School-Based Decision Making

AP 110 - School Councils

AP 111 - Council of School Councils

AP 120 - Policy and Procedures Development, Review and Dissemination

AP 132 - Emergency Closure of Schools and/or School Bus Transportation

AP 140 - Computer Technology

AP 140-1 Appropriate Use of Division Technology

AP 141 - Portable Technology Security

AP 142 - Citizenship in a Digital Age

AP 145 - Use of Personal Electronic Devices on School Premises

AP 146 - Social Media Guidelines

AP 147 - Commercial Electronic Messages (Anti-Spam)

AP 150 - Division Communications

AP 151 - Media Relations

AP 152 - Parent and Public Inquiries

AP 153 - Advertising and Distribution of Materials in Schools

AP 154 - Political Electioneering

AP 155 - Event Protocol

AP 156 - Visit Procotol

AP 157 - Flags Protocol

AP 158 - Division Visual Identity

AP 160 - Health and Safety of Students and Staff

AP 160 Appendix A - Approved First Aid Courses

AP 160 Appendix B - Personal Protective Equipment

AP 161 - Communicable Diseases

AP 161 Appendix A - Reporting Blood or Body Fluid Exposure or Sharps Injury

AP 161 Appendix B - List of Communicable Diseases

AP 162 - Smoke-Free Environment and Prevention of Youth Tobacco Use

AP 162 Appendix - Smudging/Pipe Ceremonies

AP 165 - Emergency Response Plan

AP 165 Appendix - Threat Assessment

AP 166 - Severe Acute Respiratory Syndrome (SARS) Response Plan

AP 167 - Automated External Defibrillators

AP 171 - Workplace Violence

AP 175 - Protection of Staff

AP 180 - Freedom Of Information and Protection Of Privacy

AP 180 Appendix - Collection of Personal Information Notice

AP 185 - Records Management

AP 190 - Use of Copyrighted Materials

AP 190 Appendix - Fair Dealing Guidelines

AP 191 - Copyright and Intellectual Property

200 Instructional Programs & Materials

300 Student

AP 300 - Admission of Students

AP 301 - Non-Resident Student Tuition Agreements and Fees

AP 304 - Admission of Federal Students 

AP 305 - School Attendance Areas

AP 305 Appendix A - Edson Elementary Schools Attendance Areas 

AP 305 Appendix B - Northeast Portion of Mary Bergeron Elementary School Attendance Area 

AP 305 Appendix C - Northwest Portion of Mary Bergeron Elementary School Attendance Area

AP 305 Appendix D - South Portion of Mary Bergeron Elementary School Attendance Area

AP 305 Appendix E - Ecole Westhaven School Attendance Area 

AP 305 Appendix F - Wildwood Attendance Area; Grand Trunk/ Parkland Composite Shared Attendance Area 

AP 305 Appendix G - Fulham School Attendance Area

AP 307 - Student Information System (SIS)

AP 310 - Safe and Caring Schools

AP 310 Appendix - Division-Wide Bullying Prevention

AP 311 - Supervision of Students

AP 311 Appendix  - In Loco Parentis

AP 312 - Student Safety in Physical Activities

AP 313 - Student Safety Patrols

AP 314 - Student Immunization

AP 315 - Student Illness/ Injury

AP 315 Appendix - Transportation of Ill or Injured Students

AP 316- Medical Care of Students in School

AP 316 Appendix A - Student Medication: Type 1 Diabetes

AP 316 Appendix B - Student Intimate Care

AP 317 - Students with Severe (Anaphylactic) Allergies

AP 317 Appendix A - Action Steps for Anaphylaxis Management

AP 317 Appendix B - How to Use the Epi-Pen Auto-Injector

AP 317 Appendix C - The Basics of Asthma, Allergies and Anaphylaxis

AP 318 - Pediculosis (Lice)

AP 318 Appendix A - FAQs about Head Lice

AP 318 Appendix B - Head Lice Steps for Effective Treatment

AP 320 - Student Records

AP 321 - Young Offender Information Sharing

AP 322 - Legal Custody of Children

AP 325 - Child Neglect and Abuse

AP 330 - Student Attendance

AP 331 - Attendance Officer

AP 340 - Student at Risk

AP 350 - Student Conduct

AP 350 Appendix - Student Code of Conduct

AP 351 - Student Conduct on a Bus

AP 352 - Interviewing Students at School by Police or Youth and Family Services

AP 353 - Searches

AP 356 - Illegal or Inappropriate Substance Use Protocols and Procedures

AP 357 - Damage, Destruction or Theft of Division Owned Property

AP 360 - Student Evaluation

AP 360 Appendix - Learning Competency Standards

AP 361 - Alberta Education Tests

AP 362 - Individual Student Assessment

AP 363 - Grade Advancement/Retention/Acceleration

AP 364 - Homework

AP 365 - High School Course Challenge Assessment

AP 370 - Student Awards

AP 370 Appendix A - George Monsma Scholarship

AP 370 Appendix B - Carmichael Endowment Fund

AP 370 Appendix C - Ken Prosk Memorial Endowment Fund

AP 370 Appendix D - Lorraine Lee Memorial Endowment Fund

AP 370 Appendix E - Garth Grigat Memorial Endowment Fund

AP 370 Appendix F - Xerox Leadership Scholarship

AP 370 Appendix G - Michael R. Allers Memorial Scholarship

AP 375 - Graduation

AP 380 - Students' Council

AP 390 - Appeals Concerning Student Matters

400 Personnel & Employee Relations

AP 400 - Personnel Selection

AP 400 Appendix A - Criminal Record and Child Intervention Record Checks

AP 400 Appendix B - Nepotism

AP 401 - Personnel Organization

AP 402 - Personnel Records

AP 403 - Public Interest Disclosures by Employees

AP 404 - Staff Conflict of Interest

AP 405 - Working Alone

AP 406 - Certificate of Good Health

AP 407 - Alcohol, Controlled Substance Abuse or Chemical Dependency

AP 407 Appendix - Employee Assistance Plan Steering Committee

AP 408 - Leaves of Absence

AP 409 - Group Benefits Committee

AP 412 - Staff Development

AP 413 - Secondment for Special Projects

AP 415 - Progressive Staff Discipline

AP 415 Appendix 1 - First Written Warning

AP 415 Appendix 2 - Second Written Warning

AP 415 Appendix 3 -  Final Written Warning

AP 415 Appendix 4 - Final Written Action Plan

AP 419 - Employee Resignations

AP 420 - Teacher Role and Responsibility Statement

AP 422 - Teacher Growth, Supervision and Evaluation

AP 422 Appendix - Teacher Growth, Supervision and Evaluation Glossary

AP 423 - Professional Growth of Teachers

AP 423 Appendix A - ATA Professional Growth Fund Committee

AP 423 Appendix B - Summary - Professional Growth Fund

AP 424 - Deferred Salary Leave Plan

AP 426 - Reduction of Professional Staff

AP 427 - Teacher Liaison Committee

AP 429 - Student Teaching 

AP 430 - Role of The Principal

AP 430 Appendix - School Handbook

AP 431 - School-Based Administrative Term Designations

AP 432 - Principal Growth, Supervision, and Evaluation

AP 432 Appendix - Leadership Quality Standard for Principals

AP 440 - Support Staff

AP 442 - Support Staff Growth, Supervision and Evaluation

AP 442 Appendix - Quality Practice Standard for Support Staff

AP 443 - Professional Growth of Support Staff

AP 443 Appendix A - Support Staff Professional Growth Reimbursement

AP 443 Appendix B - CUPE Professional Growth Fund Committee

AP 444 - Local Authorities Pension Plan (LAPP)

AP 445 - Fringe Benefit Committee (CUPE)

AP 448 - School Bus Operator Credentials

AP 450 - Organizational Structure

AP 450 Appendix - Organizational Chart

AP 451 - Role of the Deputy Superintendent

AP 451.1 - Role of Human Resources Officer

AP 452 - Role of Assistant Superintendent - Secondary Learning/Programming

AP 452.1 - Role of Director - Transportation Services

AP 453 - Role of Assistant Superintendent - Learning Services

AP 453.1 - Role of Director - Curriculum and Assessment

AP 453.2 - Role of Director - Inclusive Learning

AP 453.3 - Role of Director - Technology Services

AP 454 - Role of Secretary Treasurer

AP 454.1 - Role of Manager - Financial Services

AP 454.2 - Role of Director - Facility Services

AP 454.3 - Role of Budget Officer - Financial Services

AP 454.2.1 - Role of Assistant Director - Facility Services

AP 455 - Role of Manager - Communications Services

AP 456 - Role of Executive Assistant

AP 459 - Accountability Reporting

AP 460 - Substitute Teachers

AP 461 - Substitute Personnel for School-Based Support Staff

AP 470 - Position Descriptions

AP 480 - Worker Contract Status Determination

AP 481 - Contracting Out Study Committee (CUPE)

AP 490 - Volunteers

AP 491 - Volunteer Coaches and Supervisors

AP 491 Appendix - Respect in Sport - Coach/Activity Leader Program

500 Business Procedures

AP 500 - Division Budgeting

AP 500 Appendix A - Timeline for Current Fiscal Year

AP 500 Appendix B - Timeline for Upcoming Fiscal Year

AP 501 - Annual School Budgets

AP 505 - School Fees

AP 507 - Damage, Destruction or Theft of Private Property

AP 510 - Financial Accounting and Auditing

AP 511 - School Generated Funds (SGF)

AP 511 Appendix A - Sample of SGF Sept 30 Report

AP 511 Appendix B - Sample SGF Report

AP 512 - Cash in School Buildings

AP 513 - Employee Reimbursement of Expenses

AP 514 - Signing Authorities and Controls

AP 515 - Purchasing

AP 515 Appendix A - Buying Group Member

AP 515 Appendix B - Purchasing Card Guidelines

AP 516 - Technology Purchasing

AP 517 - Inventory

AP 518 - Disposal of Assets

AP 520 - School Fundraising

AP 525 - Partnership in Education

AP 525 Appendix - Ethical Guidelines for Business-Education Partnerships

AP 526 - Gifts, Donations and Bequests

AP 530 - Insurance Management

AP 531 - Student Accident Insurance

AP 540 - Planning for School Facilities

AP 540 Appendix - Placement or Modifications of Facilities by Other Agencies

AP 541 - Naming of Facilities

AP 542 - Facilities Construction

AP 543 - Buildings and Grounds Security

AP 544 - Facilities Maintenance

AP 544 Appendix A - Facility Services and School Budget Responsibilities

AP 544 Appendix B - Technology Maintenance Requests

AP 545 - School Grounds

AP 546 - Hazardous Goods Management

AP 547 - Environmental Considerations

AP 549 - Use of Division Facilities, Equipment and Vehicles

AP 550 - Community Use of School Facilities

AP 550 Appendix - After Hour Rental Rates

AP 551 - Lease or Rental of Division Owned Property

AP 552 - Playground Equipment and Purchase

AP 560 - Student Transportation Services

AP 560 Appendix - Transportation of Disabled Students

AP 561 - Co-Curricular and Extra-Curricular Bus Transportation of Students

AP 562 - Transportation Safety

AP 563 - School Bus Accident

AP 565 - Transportation of Students in Private Vehicles

AP 567 - Contract Bus Operators

AP 570 - Fleet Management

AP 571 - School Acquired Activity Buses

AP 575 - Use of Division Owned Vehicles